GOVT. OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: PHYSICAL EDUCATION BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI          

TENDER  FORM FOR ITEMS FOR REPUBLIC DAY PARADE- 2006

( TO BE FILLED BY THE TENDERER)

TECHNICAL BID   

         FORM TO BE DEPOSITED:        Upto 2.30 p.m. on 17.01.2006       

         TENDER TO BE OPENED:             At 3.00 p.m. on 17.01.2006      

 A.      1.    (a)  Name of the firm _____________________________________

                ( b)  Telephone  No.   _____________________________________

                (c )  Fax No.               _____________________________________

                (d)   E. mail address  ______________________________________   

                (e)   Mobile                ______________________________________

                (f)  Address of the firm ___________________________________

                (g)   Name & Address of Prop. /Partner ________________________                

2.      (a) TIN No.______________________________

(b) PAN number ______________________________ 

3. (a)  Attested copy of Sales Tax Clearance Certificate.

                (b) Attested copy of Sales Tax Registration in particular item.

               (c)  Attested copy of Income Tax Return of the previous year.                        

4.      Bid Security deposited  vide  Bank Draft no.___________________     dated   __________ of Bank ______________ for Rs._________________ is enclosed herewith.

5.      (a) Whether any such supply had been made to Govt. Department in the past ____________________

(b) If yes, please furnish full details.    

6.      Turnover

Year                                                              Amount

2002-2003                                       

2003-2004                                      

2004-2005                                   

                                                                     
SUPPLY OF COSTUMES

Group ‘A’ (Flag Bearers)

Rates for the following articles in different sizes as per the sample approved by the Ministry of Defence, Govt. of India are required.

Group ‘B’

      (Band Girls)       

1. The rates should be inclusive of free delivery in any part of Delhi.
2. The rates should be indicated per item and inclusive of Value added tax and other Govt. levies.
3. Acceptance of the goods will be subject to the inspection/examination by expertsand are liable to be rejected, if they do not confirm to the specification / samples approved by the Ministry of Defence.

4. The articles should strictly be as per the approved samples.
5. Samples for each article should be deposited on 17-01-2006 up to 2.00 p.m. in the room of Dy. Director of Edn.(Sports) at Chhatrasal Stadium, Model Town, Delhi.
6. Only one sample of each item should be submitted along with the tender bid.
7. The approved samples from MOD have been displayed at Chhatrasal Stadium which may be inspected on any working day between 11.00 a.m. to 1.30 p.m. If required, a cutting of the approved sample will be given to the desirous dealer.
8. The quantity of the item as mentioned above may increase or decrease as per requirement of Republic Day Function 2006(MOD). 
9. The technical bid form duly filled in & with enclosures attached in all respect should be sealed in a separate envelope inscribing “TECHNICAL BID FORM FOR ITEMS FOR REPUBLIC DAY 2006”on it & also mentioning name & address of the Tenderer on it.                           
10. Terms & conditions duly signed in token of acceptance should accompany the Technical bid.                                                                   -4-

     11.If any tenderer wishes to submit tender for a particular item then that particular    item      should have been allowed in Tin Registration certificate of the dealer.

                                                                                             (SAT PAL)

                                                                      Dy. Director of Edn. (Sp. & Phy.Edn.)

All the above terms & conditions are acceptable to me/us. I / We bound myself / ourselves to observe them in the event of my / our tender being accepted.

                                                                                          Signature with seal of firm

Station :                                                       

Dated :                                                      

Witness :                                          

1 Signature ……………………..                                              

   Name in block letter ……………..

    Address …………………………..

    Occupation ……………………….

2 Signature ………………………….                                                         

       Name in block letter ………………..

       Address ……………………………

       Occupation ……………………………

-5-

GOVT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: PHYSICAL EDUCATION BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI.

TERMS & CONDITIONS OF THE TENDER FOR PURCHASE OF ITEMS FOR   REPUBLIC DAY PARADE  2006                            

  2.   The quotations/bid is required in two parts i.e. Technical Bid and Financial Bid as under:

(a)    Technical bid consisting of all technical details.

(b)   Financial Bid indicating item wise price for the items mentioned in technical bid.

 The Technical Bid and Financial Bid should be sealed by the bidder in separate covers duly super scribed and BOTH the sealed covers are to be put in a bigger cover which should also be sealed and duly super scribed and deposited in the box kept in the room of DDE( PE& Sports) at Chhatrasal Stadium  Model Town, Delhi The tender shall be accepted upto 2.30 p.m. on 17.01.2006. No tender will be entertained thereafter under any circumstances.          

3.Rates shall not be quoted on “Technical bid” form.  In case they are mentioned directly or indirectly, the bid shall be summarily rejected.

4. First, the technical bids shall be opened on 17-01-2006 at 3.00 p.m. at Chhatrasal Stadium, Model Town, Delhi, by the members of the Purchase committee constituted for this purpose. Financial bids of only those tenderers shall be opened on 17.01.2006 at 4.00 p.m., whose technical bids are approved and samples selected by the committee.

5(a) The tender must be accompanied by bank Demand draft for the amount mentioned below against each item as Bid Security on any Commercial bank in favour of the DEPUTY DIRECTOR OF EDUCATION (PHYSICAL EDUCATION). The Bid Security  should be enclosed with Technical bid form.  No technical bid will be accepted from any participant either Pvt. Party or Co-operative Society or any other Govt. agency if not accompanied by Bid Security.

S. No.          Items                               Amount of Bid Security                  Amount of                                                                                                                                                                                    minimum

    SUPPLY OF COSTUMES                                                                       

  1. Group ‘A’                                    5% of the total amount quoted by

                                                           tenderer.                                          Rs.10,00,000/-

2.   Group ‘B’                                      -do-                                                Rs. 10, 00,000/-

                                                         
(b)The tenderer should submit the Profit & loss account duly signed by the Chartered        Accountant to judge the minimum turnover of the firm, for the last three years i.e. up to the year ending 2005.

(c) Latest attested copy of Sales Tax clearance certificate from the Sales Tax Department and attested copy of Income Tax return of the previous year in respect of the tenderer must also be accompanied with the technical bid.

6.The tender will be rejected out rightly in case above clauses Sl. No.5(a to c) are not complied with by the tenderer.

7 It will be at the discretion of the Director of Education to make any enquiry in order to judge the stability and capacity of any firm and his decision or otherwise will be the final.

8. In case the contractor whose tender have been approved and order placed, fails to discharge the obligation of tender so awarded to him in part or in full or on the grounds of quantity, the Director of Education has the right to place the order to other firm at the cost and risk of contractor. In such cases, the Director of Education shall have the right to forfeit the Bid security/Performance security or to take any legal action against defaulter contractor.

9.The articles ordered / supplied would be subject to inspections by the authorized teams / representatives of the Director of Education, at any place to be decided by the Deptt.  The goods supplied / ordered are liable to be rejected, if the same do not come up to the prescribed specifications / approved samples.  The tenderer has to bear all the cost at his own risk.

10.No interest on Bid security or Performance security will be paid.

11.The Bid Security of unsuccessful tenderer will be returned on finalization of the tenders.

12.The payment  towards the supply of the articles shall be made directly to the firm by the Directorate of Education, Delhi.

13.The Bid Security of the successful tenderer will be retained and treated as Performance security  upto expiry of the tender.

14. Cutting, overwriting in the rates shall be attested without which the tender/ rates shall not be considered.

15. Income tax will be deducted at source @2% in all cases of payment to contractor.

16 The tender which does not comply with any of the above conditions will be rejected.

17 The Director of Education reserves the right to accept or reject any tender without assigning any reasons.

18. The terms and conditions are to be signed by the tenderer at the place specified below which will be finally and legally binding on him/her. The tenderer  is not entitled to insert /add /delete any terms and conditions whether made herein or thereby a separate note/ letter and the Director of Education shall not be bound  by any such addition /deletion and conditional tenders shall not be accepte

                                                          -7-

19.In case of dispute, the decision of the Director of Education shall be final and binding on the parties and shall be subject to jurisdiction of NCT of Delhi courts only.

20.The rates should be inclusive of VAT and other Govt. levies.

21.Technical bid and Financial bid will also constitute part of tender.

22.The Director of Education has the right to bifurcate and award the contract to any number of tenderers and his decision in this regard shall be final and binding upon the tenderers.

23.Under no circumstances the negotiations would be held with any tenderers except the lowest tenderer.

                                                                                        (SAT PAL)

DY. DIRECTOR OF EDN. (PE &SPORTS)

Acceptance of the Tenderer :

All the above terms and conditions are accepted by me/us. I /we bound myself / ourselves to observe them in the event of my/our tender being accepted.  The Bid Security in the form of Demand draft  for Rs. ________________ is enclosed. I am aware that in case of short/ non-supply of items, this Bid Security will be forfeited . Dy. Director of Education (PE & Sports) is authorized to collect the amount from the bank concerned and credit it in the account of Director of Education in case of forfeiters.

                                                                               Signature of the tenderer with seal of

                                                                               of  the firm.

Place ____________________

Dated _____________________

Witness:-

1. ______________________

(Name and address with occupation)

       2.________________________

        (Name and address with  occupation)                                 

-8-

GOVT. OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: PHYSICAL EDUCATION BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI          

TENDER FORM FOR ITEMS FOR REPUBLIC DAY PARADE 2006

(TO BE FILLED BY THE TENDERER)

         FORM TO BE DEPOSITED :        Upto 2.30 p.m. on 17.01.2006        

         TENDER TO BE OPENED  :           At 3.00 p.m. on 17.01.2006 

A.      1.    (a)  Name of the firm _____________________________________      

    (b)  Telephone No.    _____________________________________             

     ©    Fax No.              _____________________________________             

    (d)   E. Mail No.       _____________________________________             

    (e)   Mobile No.        _____________________________________              

    (f) Address of  the firm ___________________________________                           

    (g) Name & Address of Prop./Partner ________________________                      

     2.        (a)  TIN No.______________________________

(b) PAN number  ______________________________                              

    Bid Security deposited  vide Bank Demand Draft  no.___________________            

       dated   ______________ of Bank ________      for Rs._________________ is   

       enclosed herewith                                                                    -9-

SUPPLY OF COSTUMES

Group ‘A’

Rates for the following articles in different sizes as per the sample approved by the Ministry of Defence, Govt. of India are required.

Group ‘B’

                    (Band Boys)  

      (Band Girls)        

NOTE : The rates should be indicated per item & inclusive of VAT and other Govt. levies.

The Tender shall be liable to be rejected if all the columns are not properly & completely filled up.                   

This financial bid form duly filled in should be sealed in a separate envelope inscribing “FINANCIAL BID FORM FOR REPUBLIC DAY PARADE 2006”on it & due mentioning name & address of the tenderer on it. 

                                                                                    Signature with name & stamp of firm