GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

TECHNICAL BID

Cost of Form: Rs. 1,000/- (Non-refundable) including Financial Bid form       

FORM TO BE OBTAINED:   Upto 5-6-2006  

(10.00 a.m. to 1.00 p.m. on all working days)  

FORM TO BE DEPOSITED : Upto 2.00 p.m. on 5-6-2006

TENDER TO BE OPENED  :  At 2.30 p.m. on 5-6-2006

A.1 (a)   Name of the Firm …………………………………………………………

  (b)   Address of the Firm ……………………………………………………

  2.   (a)   Attested copy of PAN No.

        (b)   Attested copy of Service Tax Registration

        (c)   TIN No ……………………………………..

3.   Earnest money deposited vide Call / Fixed Deposit Receipt / Demand Draft  No ……………………… dated …………… for Rs …………………. .is enclosed herewith.

4(a)  No. of Buses/Cars/Van owned by the firm with registration No.(s) and year of purchase.

  (b). Total No. of buses/cars/matador can be supplied at any time.

5(a) Whether any work of Govt. / Semi Govt. Deptt. has been done in previous

  year      ………………………..

(b) .If yes, furnish full details.

6. Annual Turnover

B. Hire of buses (52 seaters)/Delux Buses (35 seaters), Van, Matador

Local journey :

a) For 4 hours Maximum 40 Km. 

b)  For 8 hours Maximum 80 Km.

c)   For 12 hours Maximum 120 Km.

d)   Extra per Km.

e)  Extra per Hours

f)   Night charges with time

Note : 1.  Fitness certificate of the vehicle from Transport Authority is to be produced by the firm at the time of deployment.         

2. Vehicle should be of latest permissible model.

Journey outside Delhi:

Buses (52 seaters) latest permissible model are required for the journey outside Delhi.

TERMS & CONDITIONS

1.  Rates should be inclusive of all taxes i.e. Road Tax, Licence, Octroi, and other
     State Tax etc.

2.  The buses should be road worthy and in excellent condition with CNG fuel      and registered in Delhi.

3.  The buses should not be less than 52 seaters.

4 . The participants will be transported from the school to the venue of journey      and back to school. 

5.  The contractor will ensure that the Transport Staff (Driver / Conductor /      Helper/   Cleaner) deployed in the buses should be well dressed as per      Supreme Court’s decision, well-mannered, sober in the habits, medically fit,      polite and abide by the  rules and regulations of the Department.

6. The required number of buses will have to be provided by the Transporter           within hours of the requirements.  The buses should be neat and clean.

7. Only those firms are eligible to submit tenders who have the sanction of      Delhi STA to ply their buses on Delhi road and who have been duly granted      a certificat  to that effect (A copy of certificate be enclosed with the tender).

8. The Director of Education or his nominee has the right to inspect the buses
     before accepting the tender and tenderer may be required to bring the      vehicle(s) for inspection at specified place and time.  No payment will be      made for this trip.

9. The bill alongwith other relevant documents will be submitted to Dy.Director
   of Education (Sports) in triplicate.

10.  In case of breakage / loss in the bus during the journey, the bus owner has      to bear all expenses for the losses.

11.  In case of failure to complete the contracted trip(s) partly or wholly, an      alternative  arrangement will have to be made at the risk and cost of      contractor/tenderer.

12. Certificate from the transport department for the fitness of vehicle is      required.

13. The Director of Education will have the right to reject any tender or      terminate any   contract any time without assigning any reason.

14. Only those firms are eligible to submit tenders who have at least five buses      of permissible CNG fuel, in the name of the firm/ proprietor.  All tenderers      should submit the copy of documents of ownership papers with tender.

15. Typed’ rates should be quoted alongwith complete description and      specification.

16. The technical bid form duly filled in & with enclosures attached in all      respect  should be sealed in a separate envelope inscribing “TECHNICAL      BID FORM   FOR HIRE OF BUSES/VAN/ MATADOR” on it & also      mentioning name & address of the Tenderer on it.       

(SAT PAL)

      DY.DIRECTOR OF EDN (SPORTS)

       All the terms & conditions are accepted by me/us.    

Signature & Stamp of the firm.

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTRASAL STADIUM: MODEL TOWN: DELHI: 110009.

TERMS & CONDITIONS OF THE TENDER FOR HIRE OF BUSES / VAN / MATADOR

1. Sealed tenders are invited for/on behalf of President of India for the hire of      Buses/Vans / Matador.

2. The tender shall consist of two separate bids – a technical bid and a financial      bid. The technical bid and the financial bid shall be submitted in separate      sealed covers inscribed in bold letters on the envelope which shall be      deposited in two separate boxes (One for Technical bid & another for      financial bid ) kept in the room of DDE (Sports) at Chhatrasal Stadium, Model      Town, Delhi.  The tender shall be accepted upto 2.00 p.m. on 05.06.2006.       No tender shall be entertained thereafter under any circumstances.     

3.  Rates shall not be quoted on “Technical bid” form.  In case they are      mentioned  directly or indirectly, the bid shall be summarily rejected.    

4.  First the technical bids shall be opened on 05.06.2006 at 3.00 p.m. in the      room of   DDE (Sports) by the purchase committee constituted for this      purpose.  Financial  bids of only those tenderers shall be opened on      05.06.2006 at 3.30 p.m. whose technical bids are approved. 

5.(a) The tenders must be accompanied by Bank Demand Draft for the amount
      mentioned below as earnest money of any scheduled bank in favour of Dy.
    Director of Edn.(Sports) and earnest money received in any other form shall      not  be accepted.

S.No.           Item           Amount of earnest Amount of minimum 

1.  Hire of Buses/Cars/Van     Rs. 50,000/-           Rs. 30,00,000/-        

(b)  The tenderer should submit the documentary proof of minimum turnover of thefirm  indicating above for previous 3 years (i.e. upto 31.3.2006) with tender duly certified by Chartered Accountant. Audited Balance Sheet of the firm for the last 3 years is required to be enclosed i.e. 2003-04, 2004-05 & 2005-06.

(c)  A copy of Income Tax return of the firm for the last 3 years is to be enclosed with the tender.

(d)   Attested copy of Registration Certificates of at least 5 CNG Buses in the name of the  firm / proprietor is to be submitted with the tender.

(e)  Attested Copy of Service Tax Registration Certificate & TIN No. is to be enclosed with the tender.

(f)  Solvency Certificate from a scheduled bank in the name of the firm is to be enclosed with the tender.The tender will be rejected out rightly in case above (a) to (f) terms are not complied 

5. with by the tenderer.

6.  It will be at the discretion of the Director of Education to make any inquiry in
     order to judge   the stability and capacity of any firm at his decision or
     other wise will be final.

7.  In case the tenderer whose rates have been approved order placed fails to
   discharge the obligation of tender so awarded to him part or in full or on the
    grounds of quality, the Director of Education has the right to place the order      to other firm at the cost and risk of contractor and  the Director of Education      shall have the right to forfeit the security money or to take any   legal action      against  defaulter contractor.

8 . No interest on earnest money or security money will be paid.

9. The earnest money of unsuccessful tenderer will be returned on finalization of      the tenders.

10. The earnest money of the successful tenderer will be retained and treated as security deposit upto expiry of tender and for balance amount of security deposit if required will be asked by the Department after finalization of the tender.  The Department can ask the tenderer to deposit security deposit between 5 to 10 % of total amount of work order of this office during the tender period in advance at   the time of finalization of the tender.

11. Any tender which bear cutting, over-writing in the rates, shall not be      considered.

12.  Income Tax to be deducted at source @ 2% in all cases of payment to      contractor.

13. The tender which does not comply with any of the above condition will be
     rejected.

14. The Director of Education reserves the right to accept or reject any tender      withou any reasons.

15. These terms and conditions are to be signed by the tenderers at the place specified below which will be finally and legally biding on him. The tenderer is not entitled to insert/add/delete any term/condition whether made herein or thereby in separate note/letter and the Director of Education shall not be bound by any such
addition/deletion.

16.  In case of any false / wrong information given in the tender, the tender      shall be outrightly rejected.

17. In case of dispute the decision of the Director of Education shall be final and
      binding on the parties.

18. Under no circumstances, the negotiation would be held with any tenderers
     except the lowest tenderer.

19. The terms of the tender will be one year from date of acceptance/approval
     of the competent authority and rates will be valid for Sports branch and
     Physical Education branch.       

           (SAT PAL)

DY.DIRECTOR OF EDN.(SPORTS)

Acceptance of the Tenderer :    

All the above terms and conditions are accepted by me/us.  I / we bound myself / ourselves to observe them in the event of my / our tender being accepted.  The earnest money in the form of Demand Draft for Rs. ______________ is enclosed. 

Signature of the tenderer with seal of the firm.   

Place _________________

Dated _________________         

Witness :-    1.  _________________   2. ___________________         

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SPORTS BRANCH

CHHATTARSAL STADIUM : MODEL TOWN : DELHI: 110009.

ENDER FORM FOR HIRE OF BUSES/VAN / MATADOR

(TO BE FILLED BY THE TENDERER)          

FORM TO BE OBTAINED:   Upto 05-06-2006__________   

    (10.00 a.m. to 1.00 p.m. on all working days)  

FORM TO BE DEPOSITED: Up to 2.00 p.m. on  05-06-2006

TENDER TO BE OPENED:    At 2.30 p.m. on  05-06-2006

A.1  (a)   Name of the Firm…………………………………………………………

  (b)   Address of the Firm ……………………………………………………

B.  Hire of buses (52 seaters)/Delux Buses(35 seaters), Vans, Matador.

 Local journey :

Note: 1. Fitness certificate of the vehicle from Transport Authority is to be produced by the firm at the time of deployment.

2. Vehicle should be of latest permissible model.

Journey outside Delhi:

  NOTE :    

The rates should be indicated per item & inclusive of Tax and other govt. levies.      

The Tender shall be liable to be rejected if all the columns are not properly & completely filled up.

This financial bid form duly filled in should be sealed in a separate envelope inscribing “FINANCIAL BID FORM FOR HIRE OF BUSES/VAN/ MATADOR” on it & due mentioning name & address of the tenderer on it.      

Signature with name & stamp of firm