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GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI
DIRECTORATE OF EDUCATION: SPORTS BRANCH
CHHATTRASAL STADIUM: MODEL TOWN: DELHI: 110009.
TERMS & CONDITIONS OF THE TENDER FOR THE SUPPLY OF FOOD & REFRESHMENT
1. Sealed tenders are invited for/on behalf of President of India for supply of food & refreshment of various items as per the list enclosed.
2. The tender shall consist of two separate bids – a technical bid and a financial bid. The technical bid and the financial bid should be sealed by the bidder in separate covers duly subscribed and both these sealed covers are to be put in a bigger cover which should also be sealed and duly supercribed which shall be deposited in tender box kept in the room of DDE (Sports) at Chhatrasal Stadium, Model Town, Delhi. The tender shall be accepted up to 2.00 p.m. on 26.06.2006. No tender shall be entertained there after under any circumstances.
3. Rates shall not be quoted on “Technical bid” form. In case they are mentioned directly or indirectly, the bid shall be summarily rejected.
4. First the technical bids shall be opened on 26.06.2006 at 3.00p.m. in the room of DDE (Sports) by the purchase committee constituted for this purpose. Financial bids of only those tenderers shall be opened whose technical bids are approved.
5. (a)The tenders must be accompanied by Bank Demand Draft for the amount mentioned below against each item as bid security of any schedule bank in favour of Dy. Director of Edn.(Sports) and bid security received in any other form shall not be accepted :-
S.No. ItemAmount of Bid Security Amount of minimum
1. Supply of Refreshment & Food 1,50,000 25,00,000
(b) The tenderer should submit the Balance Sheet, Profit & Loss A/c duly signed by
Chartered Accountant for the last three years (i.e. upto 31.3.2006) to judge minimum turnover of the firm.
(c) Latest Value Added Tax clearance certificate from Trade & Taxes department in respect of the tenderer must also be accompanied with the tender.
(c) The tender will be rejected out rightly in case the above requirements from (a) to (c)
are not complied with by the tenderer.
6. It will be at the discretion of the Director of Education to make any inquiry in order to judge the stability and capacity of any firm at his decision or other wise be final.
7. In case the tenderer, whose rates have been approved & order placed, fails to discharge the obligation of tender so awarded to him, in part or in full or on the grounds of quality, the Director of Education has the right to place the order to other firm at the cost and risk of contractor and the Director of Education shall have the right to forfeit the security money or to take any legal action against defaulter contractor.
8. The items supplied would be subject to inspection by the authorized team/representatives of the Director of Education, at any place to be decided by the department. The items supplied are liable to be rejected, if the same do not found freshly prepared, neatly packed and of good quality. The tenderer has to bear all the cost at his own risk.
9. No interest on bid security or security money will be paid.
10. The bid security of unsuccessful tenderer will be returned on finalization of the tenders.
11.The payment towards the supply of the articles shall be made directly to the party by the Directorate of Education, Delhi.
12. The bid security of the successful tenderer will be retained and treated as security deposit upto expiry of tender and for balance amount of security deposit if required will be asked by the Department after finalization of the tender. The Department can ask the tenderer to deposit security deposit between 5 to 10 % of total amount of work order of this office during the tender period in advance at the time of finalization of the tender.
13. Any tender which bear cutting, over-writing in the rates, shall not be considered.
14. Income Tax to be deducted at source @ 2% in all cases of payment to contractor.
15. The tender which does not comply with any of the above condition will be rejected.
16. The Director of Education reserves the right to accept or reject any tender without any reasons.
17. These terms and conditions are to be signed by the tenderers at the place specified below which will be finally and legally binding on him. The tenderer is not entitled to insert/add/delete any term/condition whether made herein or thereby in separate note/letter and the Director of Education shall not be bound any such addition/deletion.
18. The Director of Education shall have the right to accept any tender not necessary the lowest one and also reserve the right to reject all or any of the tenders without assigning any reason.
19. The Director of Education shall also have the right to bifurcate and award the contract to
any number of tenderers and his decision in this regard shall be final and binding upon tenderers.
20. In case of dispute, the decision of the Director of Education shall be final and binding of the parties.
21. Under no circumstances, the negotiation would be held with any tenderers except the lowest tenderer.
22. The terms of the tender will be one year from date of acceptance/approval of the competent authority and rates will be valid for sports branch and physical branch.
(SAT PAL)
DY. DIRECTOR OF EDN. (SPORTS)
Acceptance of the Tenderer :
All the above terms and conditions are accepted by me/us. I / we bound myself / ourselves to observe them in the event of my / our tender being accepted. The earnest money in the form of Demand Draft for Rs. ______________ is enclosed.
Signatur of the tender with sealof the firm
Place _________________
Dated _________________
Witness :- 1. _________________ 2. ___________________
Signature :
Name in Block Letters :
Occupation :
GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI
DIRECTORATE OF EDUCATION: SPORTS BRANCH
CHHATTARSAL STADIUM : MODEL TOWN : DELHI: 110009.
TENDER FORM FOR ITEMS FOR FOOD & REFRESHMENT ( TO BE FILLED BY THE TENDERER)
FINANCIAL BID
Cost of Form : Rs. 500/- (Non-refundable) including Technical Bid form
FORM TO BE OBTAINED : 11.00a.m. to 1.00p.m. upto 26.06.2006
FORM TO BE DEPOSITED : Upto 2.00p.m. on 26.06.2006
TENDER TO BE OPENED : At 3.00p.m. on 26.06.2006
1 (a) Name of the Firm…………………………………………………………
(b) Address of the Firm ………………………………………………………
© Name & address of the Prop./Partner …………………………………….
Refreshment & Food
a) Food: -It shall include Breakfast, Lunch, Dinner and tea twice a day with four biscuits of
Britannia / Parle-G. Rates of food to be supplied within Delhi & Outside of
Delhi.(Menu attached).
Note :- 1. The menu can be changed within Delhi or outside Delhi keeping in view the
nourishing items available but the rates of the food will not increase.
(b) Refreshment :-The rates for supply of refreshment within Delhi or outside Delhi with
various combination.(Menu attached)
Note :- 1. The contractor shall be allowed to use store in the premises of stadium managed by
Education Deptt. to keep and prepare food & refreshment to be supplied to the
players/students & officials and the contractor shall be liable to pay only electricity
and water charges as approved by Purchase Committee.
(c ) Special lunch/dinner for players and officials (Menu attached)
NOTE : -1. The rates should be indicated per unit & inclusive of Value Added Tax and other
govt. levies.
2.The rates should be quoted separately for above three items i.e. (a),(b)and(c).
The Tender shall be liable to be rejected if all the columns are not properly & completely filled up.
This financial bid form duly filled in should be sealed in a separate envelope inscribing “FINANCIAL BID FORM FOR FOOD & REFRESHMENT” on it & due mentioning name & address of the tenderer on it.
Signature with name & stamp of firm
MENU
(a) FOOD
Breakfast :-
(i) Milk 250 ml. / Fresh fruit juice 200 ml.
(ii) 2 butter slice / jam slice
(iii)2 egg Omlette / Boiled egg (2)
Lunch :-
(i) Chapati / Poori
(ii) Rice / Pulao
(iii) Dal / Rajma / Chhole
(iv) Raita or curd
(v) Seasonal Vegetables / Paneer Vegetable
(vi) Green Salad
(vii) Papad /Achar
Dinner :-
(i) Chapati / Naan / Poori
(ii) Pulao / Rice
(iii) Dal / Rajma / Chhole
(iv) Raita or curd
(v) Seasonal Vegetable / Paneer Vegetable/ Chicken / Mutton
(vi) Green Salad
(vii) Sweet Dish (2 Piece) / Kheer / Halwa
(viii) Papad /Achar
Tea
Tea with 4 biscuits (Britannia) (Twice a day)
(b) Refreshment :-
(i) 2 Bananas
(ii) 2 apples small / 1 apple wt. 100 gms.
(iii) 2 organges / 2 babbugoshas / Seasonal fruit / Fruity
(iv) Biscuit (Britannia /Parle-G) 75 gms.
Minimum weight of this refreshment should be at least 500 gms. excluding biscuits.
(c ) Special Lunch or Special Dinner:-
(i) Chapati / Nan / Butter Nan / Missi Roti
(ii) Rice / Pulao
(iii) Dal Fried / Rajma / Chhole / Dal Makhni
(iv) Raita or curd
(v) Seasonal Vegetables / Shahi Paneer / Mixed Vegetables
(vi) Chicken / Mutton
(vii) Green Salad
(vii) Sweet Dish (2 Pieces) / Halwa / Kheer /Ice creem
k(viii) Cold Drink / Coffee /Tea
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