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Mannual 6

Manual 6 (Statement of categories)

S.No. Nature of Record Details of Information available Unit/ section where available Retention period, where available
1. Day Book Daily Receipts & Payments Stationery IMFL/CL vends,FPS,Retail,Wholesale As per orders
2. Computerised Cash book Recipt & Payment ----------Do---------- ----------Do----------
3. Bank Statement Detail of Bank Transactions ----------Do---------- ----------Do----------
4. Vouchers(Bank, Purchase, Sale, Cash etc) Classification of Expenditure Accounts Section ----------Do----------
5. Payment files of IMFL,BEER,Country Liquor, Foreign Liquor Payment Details IMFL /Country Liquor ----------Do----------
6. Rent Files Payments of Rents Accounts Section ----------Do----------
7. Expenses Approval File  Approval of competent Authority Accounts Section ----------Do----------
8. Liability Register Liability Information Accounts Section,Retail outlets ,IMFL/CL vends ----------Do----------
9. Liability Vouchers Liability Supporting Documents IMFL & CL ----------Do----------
10. Stock Statements Stock Position Accounts Section ----------Do----------
11. Audit Reports Audit Information Accounts Section ----------Do----------
12.  Files Relating to PF/ESI  Detail of PF & ESI contribution & Deposits made Accounts Section ----------Do----------
13. Salary Register and PBR Salary Details Accounts Section ----------Do----------
14. Advances Files Information Details of Advances Accounts Section ----------Do----------
15. Bank Resolution File Accounts Resolution for Opening and operation of Bank Accounts Section -----------Do----------
16. Order File  Issuance of Office orders & Accounts Section Accounts Section -----------Do----------
17.  Files relating to TDS and other Taxes   Tax deducted and Deposit Information Accounts Section -----------Do----------
18.   Professional Charges Professional Charges information Accounts Section ------------Do---------
19.  DA, Bonus, Medical files or any staff payment file.  Order for payment of DA, Bonus, Medical or other allowances Accounts Section -----------Do----------
20.  Manual Ledgers  Party Accounts  Accounts Section -----------Do----------
21. Computerised Ledgers  ----------do-------- ----------do---------- -----------Do----------
22. Service Rules Service Rules of the store Personal Section -----------Do----------
23. Bye Laws Bye Laws of the Store ----------Do---------- -----------Do----------
24. Seniority Lists Seniority Position of Staff ----------Do---------- ----------Do-----------
25. Personal Files of the Staff Personal services details of staff ----------Do---------- ----------Do----------
26. Service Books Service Books of Staff ----------Do---------- ----------Do----------
27. Resolution Book All resolutions passed by the MC / Administrator ----------Do---------- ----------Do----------
28. Journal Sale, Purchase Bank Deposits & Expenses Accounts Section ----------Do----------
29. Stock Registers To indicate the stock position of goods W.S. / Stationary Section/ Liquor ----------Do----------


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Last Updated : 23 Mar,2014